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Legal Secretary (12 Months)

 
 
Vacancy Number:  25739
Legal
Job Type:  Temporary Full-time
 

ESB is a purpose led company striving to create a brighter future for the customers and communities we serve, leading the transition to reliable, affordable, low-carbon energy.  Today, we operate one of the most progressive electricity systems in the world, with activities spanning electricity generation, transmission, distribution and supply in Ireland, Northern Ireland and Great Britain, and an international energy consulting business.

With almost 8,000 employees we invested €1bn in infrastructure last year, contributed over €2bn to the economies we operate in and distributed over €2m across a range of community initiatives. This requires us to bring the best of our capabilities together to deliver innovative and value-driven solutions that enable our customers to live low-carbon lives. ESB strives to foster an effective and inclusive culture where people engage, challenge and feel connected to our purpose, colleagues, customers and community.

 

 

Position Description  

 

The role is as a 12 month contract as a member of the ESB Legal team providing high quality legal administrative support to the legal function. 

 

The successful candidate will join the Property, Planning & Environment and Employment Law (PPEEL) team The PPEEL Team has a strategic role in assisting the ESB Group in delivering its 2040 Net Zero Strategy. 

 

 

Key Responsibilities  

 

  • Assisting and supporting the legal function with high quality administrative and secretarial support, including attending Court Offices to stamp and file documents, online stamping on the ROS system, management of the execution of documents and contracts (swearing and sealing) as instructed by solicitors. 

  • File administration and file management, updating and management of Legal Practice Management System content and access, producing file reports and quarterly report input, delivery of tasks assigned by solicitors on files including file set up and archiving of files, contracts, bonds, and other documents, assisting Solicitors in management and record keeping of lodgment of purchase monies. 

  • Producing high quality legal documents, letters and reports, production of booklets for court, property licenses/deeds and standard commercial contracts using agreed precedents and templates with minimal supervision.   

  • Photocopying and scanning of documents and post. 

  • Responsibility for processing and monitoring of invoices for payment on SRM. 

  • Responsibility for processing payments through OTV, EFT and CPC. 

  • Responsibility for record keeping of legal financial payments for budget management. 

  • Assisting in production of job aids of Admin Section tasks and functions. 

  • Assisting the management of subscriptions and external support services, renewals, management of PRA account top up. 

  • Assisting with organisation of CPD events including CPD record keeping, organisiation of team events. 

  • Liaising with internal and external clients. 

  • Performing other legal administrative duties as assigned from time to time to assist in the delivery of legal services to the ESB Group. 

 

 

Experience and Qualifications  

 

Essential 

  • Legal secretarial administrative qualification and equivalent work experience. 

  • Demonstrates a high level of competence in legal secretarial skills and the use of the Microsoft Office Suite including SharePoint. 

  • Fast typing speeds and Dictaphone typing skills 

  • Ability to apply sensitivity and discretion when dealing with confidential information. 

  • Strong written and verbal communication skills 

  • Ability to be proactive and work independently within tight deadlines. 

  • Good organizational, interpersonal and team working skills 

  • High degree of attention to detail 

  • Demonstrates good working knowledge of legal terminology and standard legal documents 

  • Demonstrates knowledge of ESB systems such as FMIS, OTV, SAP 

 

 

Location  

 

This position will be based in Fitzwilliam 27, Dublin 2 

 

ESB is committed to smart working – combining digital tools with a culture of trust and empowerment to enable flexible ways of working. The successful candidate may work flexibly within their jurisdiction with attendance at the workplace for in-person collaboration on at least one anchor day per week. All smart working arrangements are subject to manager approval and ongoing review, based on the operational requirements of the role, the team, and the individual. 

 

 

Reporting To 

 

Legal Office Manager 

  

 

Why Work with Us? 

 

  • Opportunity to lead Ireland’s transition to net zero carbon future 

  • Progressive, hybrid working model 

  • Career development through mentoring and training  

  • Corporate Social Responsibility Opportunities 

  • Sports and Social Clubs 

  • Networking opportunities 

  • Credit Union 

  • Generous Pension 

  • Access to staff well-being programmes 

  • Generous parental leave entitlements 

  • Strong values-based and inclusive culture  

  • Strong commitment to diversity, equity and inclusion  

  • Great team environment working to our Core Values: Courageous, Caring, Driven and Trusted 

  

 

Salary 

 

€31,000 - €37,000 depending on experience

 


Closing Date 

 

23rd September 2024

 

 

Note: Applicants who anticipate requiring assistance or reasonable accommodations for any part of the application or interview process may contact, in confidence, recruitment@esb.ie 

 

If you have any queries in relation to this job, please contact recruitment@esb.ie 

 

Your application will be held in reserve for 6 months should you be suitable for the role. 

 

 

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