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Legal Secretary

 
Vacancy Number:  26530
Category:  Legal
Job Type:  Full-time
 

 

 

Position Description  

ESB is a purpose-led company striving to create a brighter future for the customers and communities we serve, leading the transition to reliable, affordable, low-carbon energy. We are working to deliver a new energy future based on reliable, affordable, zero carbon electricity. We are building on the work we have done for over a century to transform lives and enable social and economic progress and change. This is our purpose.  We will continue to harness our capability and resources to bring light and energy to communities in Ireland and around the world. We are Driven to Make a Difference and to achieve Net Zero emissions by 2040.      

 

Opportunity to work in an in-house Legal Support and Administration role. The successful candidate will join the Property, Planning & Environment and Employment Law (PPEEL) Team providing a wide range of legal administrative support to Legal Managers, Solicitors and Legal Executives across ESB SIT Legal (including Regulatory Law, Corporate and Commercial Law).    

 

Key Responsibilities  

  • Provide legal and administrative support to the ESB SIT Legal team which encompasses a number of different legal specialisations to meet business demands; including dictation and copy typing, production of high quality documents, letters and reports, scanning, data base management, general filing and archiving files to secure storage, photocopying, arranging meetings, etc. 

  • Process and monitor invoices for payment and requisitioning Purchase Orders using ESB applications 

  • Managing databases, recording data and ensuring digital files and hard copy files are up to date, running Power Bi reports and compiling information from the Office Management System 

  • Organisation and administration of post and correspondence for the ESB SIT Legal Team, saving correspondence onto the Office Management System, setting up files on the Office Management System 

  • Liaising with solicitors, internal clients, and external service providers such as solicitor firms and barristers 

  • Meeting/event organisation when assistance is required 

  • Other duties as assigned from time to time 

 

Experience and Qualifications  

Essential 

  • At least 2 years relevant work experience in a legal support role is essential with good working knowledge of legal terminology and legal practice 

  • High level of competence in the use of Microsoft Office Suite, case management systems, Excel, PowerPoint and SharePoint, Dictaphone typing skills 

  • Demonstrable level of attention to detail, ability to accurately assemble and collate booklets for court  

  • Excellent organisational skills, strong written and verbal communication skills and ability to organise and manage workload 

  • Flexible approach to working practices, the ability to work independently and proactively and a positive attitude and team working skills 

  • The ability to apply sensitivity and discretion when dealing with confidential information 

Desirable  

  • Relevant qualification  

 

Location  

This position will be based in ESB, 27 Lower Fitzwilliam Street, Dublin. 

 

ESB is committed to smart working – combining digital tools with a culture of trust and empowerment to enable flexible ways of working. The successful candidate may work flexibly within their jurisdiction with attendance at the workplace for in-person collaboration. All smart working arrangements are subject to manager approval and ongoing review, based on the operational requirements of the role, the team, and the individual. 

 

Reporting To 

This role will report into the Administrative Team Lead, SIT, Legal. 

 

Why Work with Us? 

  • Opportunity to lead Ireland’s transition to net zero carbon future 

  • Progressive, hybrid working model 

  • Career development through mentoring and training  

  • Corporate Social Responsibility Opportunities 

  • Sports and Social Clubs 

  • Networking opportunities 

  • Credit Union 

  • Generous Pension 

  • Access to staff well-being programmes 

  • Generous parental leave entitlements 

  • Strong values-based and inclusive culture  

  • Strong commitment to diversity, equity and inclusion  

  • Great team environment working to our Core Values: Courageous, Caring, Driven and Trusted 

 

Salary 

€32,000 - €38,500 depending on experience.

 

Closing Date 

15th April 2025.

 

 

 

 

 

Your application will be held in reserve for 6 months should you be suitable for the role. 

 

 

Inclusion and Diversity Statement 

ESB is committed to being an equal opportunities employer. We welcome applications from all sections of society and ensure that no one is discriminated against on the grounds of race, religion or belief, ethnicity or nationality, disability, age, citizenship, marital status, domestic or civil partnership status, sexual orientation or gender identity, or any other basis as protected by law. Applicants who anticipate requiring assistance or reasonable accommodations for any part of the application or interview process may contact, in confidence, recruitment@esb.ie.  

About ESB

Join us in our mission to achieve a net-zero electricity system by 2040. ESB is Ireland’s leading energy utility, with activities spanning electricity generation, transmission and distribution, energy supply, energy services and international consultancy. Operating in Ireland, Northern Ireland and Great Britain, we invest over €1 billion each year to deliver a new energy future based on reliable, affordable zero-carbon electricity.

Our inclusive culture fosters innovation and connection among our 9,000 employees. At ESB, we support you to be your best so that you can truly make a difference.
 

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