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Legal Secretary

 
 
Vacancy Number:  21568
Regular
Job Type:  Full-time
 

ESB is a purpose led company striving to create a brighter future for the customers and communities we serve, leading the transition to reliable, affordable, low-carbon energy.  Today, we operate one of the most progressive electricity systems in the world, with activities spanning electricity generation, transmission, distribution and supply in Ireland, Northern Ireland and Great Britain, and an international energy consulting business.

With almost 8,000 employees we invested €1bn in infrastructure last year, contributed over €2bn to the economies we operate in and distributed over €2m across a range of community initiatives. This requires us to bring the best of our capabilities together to deliver innovative and value-driven solutions that enable our customers to live low-carbon lives. ESB strives to foster an effective and inclusive culture where people engage, challenge and feel connected to our purpose, colleagues, customers and community.

Position Description

 

Opportunity to work in an in house Legal Secretarial role. Role involves a wide range of legal secretarial and administrative support duties for Networks Legal.

ESB Networks Legal is an in house Legal Department in ESB.

 

 

Key Responsibilities

 

  • Legal secretarial support and administrative functions including; dictaphone and copy typing, scanning, archiving, photocopying, arrange meetings, take minutes etc.
  • Production of high quality legal documents, letters and reports.
  • Diary Management and Meeting Organisation.
  • Organisation and administration of correspondence for Networks Legal.
  • Liaising with internal and external clients.
  • Managing databases and ensuring files are up to date (includes general filing, archiving, court filings etc.)
  • Processing and monitoring invoices for payment.
  • Requisitioning Purchase Orders.
  • Provide administration support to team members to meet business demands.
  • Other duties as assigned from time to time.

 

 

Knowledge, Skills and Experience

 

The successful candidate will possess:

 

  • A demonstrable high level of competence and experience in a legal secretarial role.
  • High level of competence in the use of Microsoft Office Suite, Excel, PowerPoint, SharePoint
  • Fast typing speeds and Dictaphone typing skills (a typing speed test may be required).
  • Exacting and fastidious attention to detail.
  • Ability to accurately assemble and collate Booklets for Court.
  • Ability to organise and manage high workload
  • Flexible approach to working practices and workloads.
  • A positive attitude and team working skills.
  • Strong written and verbal communication skills.
  • The ability to be proactive and work independently.
  • The ability to apply sensitivity and discretion when dealing with confidential information.
  • Excellent organisational and interpersonal skills.
  • Ability to work on own initiative and to meet tight deadlines.

 

 

Location

 

Three Gateway, East Wall Road, Dublin 3.

 

ESB is committed to offering flexibility in ways of working and we call that Smart Working – combining digital tools with a culture of trust and empowerment to enable flexible and remote ways of working.

 

The successful candidate may combine remote / smart working within the jurisdiction, with attendance at base for in-person collaboration, the frequency of which is agreed with the manager and subject to ongoing review.

 

ESB is one of the founding members of The Remote Alliance – a new initiative established by the social enterprise Grow Remote. Working with other like-minded members, we’ve committed to developing solutions that will ensure remote and hybrid working can become a sustainable part of our business.

 

The Remote Alliance - Grow Remote

 

 

Reporting to

 

Solicitor Networks Legal

 

Salary 

 

€29,000-€35000

 

If you have any queries in relation to this job, please contact recruitment@esb.ie

 

Note: Please advise if you require any additional accommodations to
           assist you if you are called to attend at interview.