Finance & Admin Team Member

Position Description

This position offers the successful candidate the opportunity to work as part of a team responsible for delivering financial management of both project and business performance for Asset Development. Key priorities for the Finance and Admin team member in Asset Development is to support project directors as they work towards identifying and developing opportunities to enhance and expand ESB’s generation portfolio. This role will be based within the Asset Development team with a working relationship across Generation Trading and multiple business units across ESB.

Key Responsibilities

• Supplier Relationship Management shopper support for Asset Development which includes setting up carts in line with Work Breakdown Structures and ensuring appropriate approvals are in place. Responsible for goods receipting invoices on these carts when appropriate approval has been received.
• Supporting Project Directors with purchases by assisting with queries on SRM workflow and following up on invoice processing queries with the Invoice Processing team in Waterford and payment queries with the Finance Operations Payments team.
• Coordinate and manage the non-centralised payments process through the various channels ensuring correct governance measures are adhered to throughout.
• Assist with monthly billing and liaising with the OTC team in Finance Operations.
• Submitting new Vendor requests through the SAP Portal and engaging with the Finance Operations Master Data team regarding SAP Vendors.
• Assist with tendering processes including reviewing financials of contracting entities as part of their Pre-Qualification Questionnaires.
• Coordinate various monthly / quarterly reports in relation to both finance and governance on behalf of Asset Development.
• Assist Project Directors with ad hoc queries including tracking and monitoring project expenditure and exploring issues as they arise. 
• Coordinate various ad hoc finance initiatives on behalf of Asset Development including improvement measures / projects.

• Assist with planning and delivery of Asset Development internal staff events e.g.  monthly staff meetings and quarterly.   Responsible for sourcing venue/hotel, booking accommodation, co-ordinating and arranging travel for teams and external speakers.        
• Provide administrative support to the Head of Asset Development and their teams to co-ordinate diaries and book events for the teams.

Knowledge, Skills and Experience

Essential

• 2+ years of finance/administration experience
• A good understanding of basic accounting and invoice processing processes
• An ability to act independently working to solve problems and implement solutions
• Highly motivated – be able to work on their own initiative and as part of a team to deliver high quality of work to tight deadlines
• Strong interpersonal and communication skills
• Extensive knowledge in Microsoft Office
• Good attention to detail

Desirable

• Prior experience of working with SAP Supplier Relationship Management
• A qualification in business/finance, or similar work experience, would be advantageous

Location

This position will be based in 27 Lower Fitzwilliam Street, Dublin. ESB is committed to smart working – combining digital tools with a culture of trust and empowerment to enable flexible ways of working. The successful candidate may work flexibly within their jurisdiction with attendance at the workplace for in-person collaboration on at least two days per week. All smart working arrangements are subject to manager approval and ongoing review, based on the operational requirements of the role, the team, and the individual. 

Note: Applicants who anticipate requiring assistance or reasonable accommodations for any part of the application or interview process may contact, in confidence, recruitment@esb.ie

If you have any queries in relation to this job, please contact recruitment@esb.ie

Your application will be held in reserve for 6 months should you be suitable for the role