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Admin Team Member, Fleet, Tools and Equipment

Vacancy Number:  22194
Business Support, Customer Service (Entry)
Job Type:  Full-time

ESB is a purpose led company striving to create a brighter future for the customers and communities we serve, leading the transition to reliable, affordable, low-carbon energy.  Today, we operate one of the most progressive electricity systems in the world, with activities spanning electricity generation, transmission, distribution and supply in Ireland, Northern Ireland and Great Britain, and an international energy consulting business.

With almost 8,000 employees we invested €1bn in infrastructure last year, contributed over €2bn to the economies we operate in and distributed over €2m across a range of community initiatives. This requires us to bring the best of our capabilities together to deliver innovative and value-driven solutions that enable our customers to live low-carbon lives. ESB strives to foster an effective and inclusive culture where people engage, challenge and feel connected to our purpose, colleagues, customers and community.



Position Description


Applications are invited for the position of Admin Team Member, Admin Team, Fleet Tools& Equipment, Networks Support, ESB Networks.



Key Responsibilities


The primary role of the Fleet Administration Team member is to provide general administration duties for Fleet Tools & Equipment, provide support to Fleet Supervisors, and ensure timely updating of our Transport Management System.


The key responsibilities of the role will include:


  • Use of appropriate IT systems to assist in the day-to-day activities e.g., Fleetfocus M5 (Transport Management System), FMS (Fleet Management System), SAP, Excel spreadsheets etc.
  • Provide excellent customer interface
  • Provision of General Administration service including:
    • Raising Purchase Orders and ensuring prompt payment of invoices for F&E
    • Updating of FleetFocus with all work carried out on Fleet (internal & external)
    • Renewal of Tax & Insurance
    • Scheduling of maintenance on vehicles & equipment to ensure compliance with Road Safety Regulations
    • Accident Recording & Reporting



Knowledge, Skills and Experience




  • A strong work ethic with a clear focus on safety, quality and cost objectives.
  • Provide a flexible approach to work so as to ensure the delivery of excellent customer service.
  • Excellent communication, interpersonal and reporting skills
  • Ability to engage with and influence multiple stakeholders
  • 2 years relevant work experience




  • Working knowledge of SAP/SRM would be an advantage
  • Good level of proficiency on MS Office Applications es. MS Excel / MS Word







  • Either 3rd Level qualification or equivalent work experience.




  • Either 3rd Level qualification or equivalent work experience.





The location of this position is flexible.



Reporting to


The successful candidate for this position will report to the Fleet Commercial and Systems Manager



Closing Date


28th of March 2023





€30,000+ Per annum 




If you have any queries in relation to this job, please contact


Note: Please advise if you require any additional accommodations to
           assist you if you are called to attend at interview.